How do I add a CPD Diary Entry



Taking part in virtually any activity such as reading a journal, attending a course or an informal discussion with colleagues can be documented using this simple form.

You can also forward date development activities such as courses and a reminder will then alert you to document the development event the following day.

Here we will walk you through the form step by step. Your name and personal email should already be populated by our system. This form can be partially submitted and the edited again from within your Personal Profile page.



Step 1) My Governing body is

This allows the form to change depending on who you are registered with. If your not registered or your body is not listed. Simply select the Not Listed or Not Registered options.


Step 2: Activity Arranged

This simple drop down box allows you to select in what capacity you took part in a learning event or activity. This helps create an accurate development report of your study time in your current role, attending as part of your role or self directed study time.


Step 3) Category of the Activity

This extensive activity list ensures that you have lots available options to describe what best describes your activity or learning event. This will also provide analytical data for you to ensure that your CPD is a mixture of learning events and not simply just taking part in one type of learning for example: attending a course repeatedly. There are over 40 options and we are always adding new activities on request from our users.


Step 4) Title of the Activity

This is simply the title that you would describe your learning event. An example of this being:

Reading and updating my current practice guidelines on drugs and airway management


Writing an essay on ethical and moral considerations in Current Practice


Step 5) Start and End date

The CPDme system will allow you to select both a start date and end date of an event. You don't always need to complete the second end date if your event took place within a single 24 hour period. If your event was a four day course, you can then select the end date for your portfolio reference.

Backdate: The system will also allow you to backdate your training and development which allows you to include events you have participated in from the past. 

Forward Date: Forward dating your planned CPD is a great way to keep organised. Simply enter the date and a title and perhaps upload some pre course/event learning materiel. The system will then automatically remind you to document this CPD after the event.


Step 6) CPD Hours

Enter the number of Continuing Professional Competence hours this activity is valued at. On rule one hour of study is equal to 1 CPC/CPD Point. For more information about hours vs points, please see your governing body or contact our support team.


Step 7) This Activity has Benefited me /

The nature of the learning activity – what did you do?

Simply try and answer why or what promoted you to take part in this activity or event. There will be a pop down guide to prompt you when you enter into these boxes with the following questions:

NMC or Not Registered Options

The nature of the learning activity – what did you do?

Description of the learning activity – what did it consist of?

Outcome of the learning activity – how did the learning relate to your work?


This development activity has benefited me because


Step 8) Knowledge and Skills Framework
Within this section you can map this entry to the NHS Knowledge and Skills framework.
There is also an option if you are NMC registered to map your CPD entry to the 4P's of care based around the revalidation model.
Step 9) Website Address
Documenting a website address is a great way to substantiate your learning but also use it as a resource for the future. It may be that you did not get a certificate but was given a useful website for further reading. Here you can document a web address that you can access within your personal profile. Remember its simple to copy and paste from your web browser using the right click which will capture the http:// section. You don't need to complete this section if you have no website address relating to this event.
Step 10) Reminder Service
Selecting yes will allow the system to analyse the entry and send you an email or text reminder before this evidence expires. This is a great feature as it prevents certificates expiring without your knowledge and ensures your portfolio is always kept updated with current evidence and certificates and not expired and out of date paperwork.
Step 11) Uploading Supporting Evidence
Here you can attach and upload evidence like a certificate, powerpoint, essays and work based bulletins and updates to help substantiate your learning. This evidence will then appear in your complete portfolio when you request this from your personal profile.
You can attach unto 10 pieces of evidence to each entry and then delete or amend them from within your personal profile as required. We recommend that you keep your uploads below 2MB to help with the upload speeds (Maximum upload size 10MB per file).
Step 12) Submit
Once you have completed all the text you require you document and uploaded any evidence, simply oversee that the entry does not contain anything that would violate patient or colleague confidentiality by reading this statement and click submit.
You will receive a receipt with a printable PDF copy emailed directly to your email address to demonstrate that we have safely received your entry and its stored securely on our system.
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